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Executive Assistant To Chief Executive Officer
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Executive Assistant To Chief Executive Officer
Job Description
At Black Business Enterprises, we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She/They will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.
Objectives of this Role
- With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
- Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities
- Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Organize team communications and plan events, both internally and offsite
- Make travel and accommodation arrangements.
- Maintain and process expense reports and related documents.Skills and Qualifications
- 2 years experience in administrative role reporting directly to upper management preferred but not necessary
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.Preferred Qualifications
Additionally
- Experience overseeing budgets and expenses
- Experience developing internal processes and filing systems
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies
We offer competitive pay with high opportunity for advancement
- Competitive Salary
- Comprehensive Benefits package
- Flexible Work Schedule
- Opportunity to work with a diverse and highly talented team of professional